Long Island Celtic Festival Vendor Application

Long Island Celtic Festival & Highland Games

Saturday, August 23, 2025

Event Details

Date & Time: Saturday, August 23, 2025, 8:00 AM to 5:00 PM
Location: Old Westbury Gardens, Old Westbury, NY
Set-up: Friday, August 22, 1:00–5:00 PM; Saturday, August 23, 6:00–8:00 AM
Tear-down: Saturday, August 23, 5:00–8:00 PM
Vendor Space: 20’x20’
Fee: $350; $300 for 2024 Festival vendors

Festival Overview

The Long Island Celtic Festival & Highland Games will take place on Saturday, August 23, 2025, at Old Westbury Gardens. The festival honors the Celtic heritage, arts, and culture of Long Island and NYC immigrants from Scotland, Ireland, Wales, and Brittany. Past festivals have regularly attracted approximately 5,000 adults and 800 youth.

If you have unique wares and would like to be considered for a Retail Merchant space, please review the instructions below. Vendors are selected based on merchandise selection, quality, and uniqueness. To maintain variety, duplication of items among vendors is minimized when possible. Space is limited.

Important: The sale of weapons of any type—including knives, swords, or replicas in any material—is prohibited. Law enforcement may require the removal of any items deemed weapons or replicas at their discretion.

Application Process

Please complete the vendor application form (linked separately). No payment is needed at the time of application. Accepted vendors will be invoiced by email. See Vendor Requirements below for full details.

Highland Games Vendor Application Form

Name
Type of Business(Required)
Have you previously participated in the LI Scottish Festival?(Required)

Vendor Requirements

  • Vendor fees are due by Friday, August 15, 2025, and are non-refundable.
  • Applicants must comply with all New York State, Nassau County, and Village of Old Westbury regulations (fire, health, parking, tent permits, etc.).
  • Sale or display of weapons or replicas is prohibited.
  • Smoking and vaping are only permitted inside personal vehicles.
  • Alcohol sales are prohibited by local ordinance.
  • Vendor booth spaces are 20’x20’. Equipment (tents, tables, chairs) is not provided, but some items may be available for rental. Electricity is not available.
  • Vendors participate at their own risk and must hold Old Westbury Gardens harmless for loss or damage.
  • All food vendors must complete the Nassau County Temporary Food Service Vendor Permit Application.
  • Vendors must move vehicles to designated parking areas before the event starts.
  • The event is rain or shine. Fees are non-refundable. Vendors must secure tents against weather conditions.
  • All tents must meet fire safety regulations; the event organizer will handle required permits.
  • Booths must be kept clean and organized. Signage must stay within booth boundaries and be family-friendly.
  • Vendor placement will prioritize guest experience and vendor visibility, but specific locations cannot be guaranteed.
  • Vendors are responsible for collecting payments and taxes; no onsite ATM is available.
  • Vendors agree to allow event photography and video for promotional use.
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